Your agenda should include all the items you will cover in the all hands meeting so participants will know what to expect. Then begin key business updates, such as the department’s or company’s Goals & OKRs and any other metrics that are important to share with the larger team.

Now that you have shared the larger goals, concentrate on the team’s biggest achievements, results, and news since the last all hands meeting. Remember that people love to be recognized so be sure to give appropriate shoutouts to those who helped make these achievements happen. Be sure to add any graphs or other visuals to keep people engaged.

To be even more transparent, provide details about the financials so everyone feels bought in on what’s happening in the department or overall company. Explain the current budget as well as actuals year-to-date and current month so everyone understands where they stand and what the sales forecast will be going forward.

Choose a different team each meeting to spotlight their current efforts and projects. Invite that team to share any visual elements (like charts and graphs, team photos, or screen shots) to accentuate their work efforts. And end with any miscellaneous topics that may need to be discussed. End by opening up the floor to questions.