Begin filling out this template by defining what roles exist on your team. In fast growing companies, it’s common for team members to play more than one role. For example, a software engineer might also be a project manager.

Once you’ve identified all the roles in your team, use the template to add the top responsibilities for each role. Add responsibilities that don't fall clearly within a role to the unassigned responsibilities section. As you think about responsibilities, focus on the role and not individual teammates. By focusing on the role, the team can identify gaps in what skills are needed to succeed in that role regardless of the people on the team.

After your team has discussed all the roles and responsibilities, go back to the unassigned responsibilities section and review what you added. As a group, discuss whether any of those responsibilities could fit into any current role. Use the template to follow up and assign owners to any outstanding responsibility.