Harnessing the power of a capacity planning template can provide various benefits for teams and companies alike. Some of the benefits of a capacity planning template include:

Time is money. While it might seem efficient to pile as much work as possible onto individual team members to maximize productivity, this strategy usually backfires. If the workload exceeds what a team member can handle, it can lead to stress and burnout, ultimately reducing their efficiency. 

Therefore, it's important to distribute tasks among team members according to their capacity. A capacity planning template ensures each team member's workload is manageable and no one team member is overworked.

Employees are more productive when they aren't overworked, over-stressed, or burnt out. A capacity planning template can help ensure team members receive the optimal amount of work they can handle while maintaining productivity.

When individual team members are overburdened, the quality of their work can decline. They may rush through tasks, skipping necessary reviews before submission. To prevent this problem, utilize a capacity planning template to allocate appropriate work to each team member based on their capacity.

Happy employees create happy work environments. To keep team morale high, use a capacity planning template to ensure they aren't overworked, which helps to maintain a positive work environment.

When employees take on work beyond their capacity, they often will only say something once they are burnt out or ready to quit. Therefore, project managers must establish routine processes to ensure their team members only take on what they can handle.

A project capacity planning template eliminates the possibility of team members working in excess by keeping a regular log of how many hours of work each team member plans to put in to complete future projects. As a result, when a capacity planning template shows that a team member has enough work to fill their hours, the project manager does not give them any more work.

Resource management ensures that adequate resources are available to complete work projects. Outsourcing some work to freelancers to ensure a project gets done is a form of resource management.

For proper resource management, use a planning template to keep track of how much work you need to assign to team members or outsource. Capacity planning templates are also great for conducting future resource requirements.