Invoice template

Create professional, customizable invoices to streamline your billing process and get paid faster.

Looking for an invoice template to manage your business finances more efficiently? Whether you're a freelancer sending your first bill or a company sending your thousandth, having a reliable invoice template is essential for maintaining professional relationships and ensuring timely payments.

With the right free billing invoice template, you can create polished, consistent invoices that reflect your brand's professionalism while saving valuable time.

Make an invoice template in Confluence for free

What is an invoice template?

An invoice template is a formatted document that is your starting point for creating professional invoices. When you use an invoice template, you get a standardized format that includes all the essential elements for proper billing: your business information, client details, itemized charges, and payment terms.

Think of it as a reusable framework that ensures consistency in your billing process while removing the need to create new invoices from scratch each time. A well-designed invoice template free of unnecessary complexity helps maintain professionalism and efficiency in your business operations.

Different types of invoices

There are several invoice templates, depending on your business needs. Let's look at the most common types and formats:

Standard business invoice: This is the basic invoice most businesses use. It lists what was sold, how much it costs, and when payment is due.
Service invoice: This invoice is intended for businesses that sell services instead of products. It includes hours worked, service descriptions, and rates charged.
Commercial invoice: This invoice is used when shipping products to other countries. It contains extra information customs officials need, such as shipping details and product origins.
Freelance invoice: This is built for independent workers and contractors. It includes project details and any special payment terms freelancers might need.
Recurring invoice: This invoice is ideal for regular billing, like monthly subscriptions or ongoing services. It uses the same format each time with updated dates.
Progress invoice: This invoice is helpful for long projects with multiple payments. It shows what work has been completed and what still needs to be done.

Whether you need project management features for complex billing situations or simple formats for one-time invoices, choose the type that makes the most sense for your business and your customers.

Benefits of using an invoice template

Saves time

Creating invoices from scratch each time you need one takes time away from running your business. An invoice template gives you a ready-made format that you can fill in quickly. Instead of building each invoice from nothing, you'll already have all the crucial fields laid out for you.

Provides a professional layout

When you send a well-designed invoice, it shows clients you take your business seriously. A professional template includes all the essential elements arranged in a clean, easy-to-read format.

This level of polish can even help you get paid faster, as professional-looking invoices are often processed more quickly than poorly formatted ones.

Maintains consistency

Consistently using the same invoice format helps build trust with your clients and supports a collaborative culture. When all your invoices look the same and include the same information, clients know exactly where to find what they need, and businesses can maintain consistent, professional standards.

This consistency also strengthens your brand and makes your business look more established. It's especially helpful when multiple team members need to create invoices.

Easy to customize

A billing invoice template isn't a one-size-fits-all solution. You can adjust templates to match your business style by adding your logo, using your brand colors, or changing the layout.

These small touches make your invoices unique to your business while keeping all the essential elements in place. Many templates also let you save your customizations, so you only need to make changes once.

Ensures accuracy

Templates help prevent costly mistakes by including all the necessary fields. With a downloadable invoice template, you'll have spots for every important detail — from invoice numbers to payment terms. This approach makes you less likely to forget crucial information or make calculation errors.

How to create an invoice

Add your business information

Place your company details at the top of your invoice. Include your business name, logo, complete mailing address, phone number, and email. Make this information clear and easy to see — it's what your clients will first look for when they need to contact you or process your payment.

Include client information

Below your business details, add your client's information. Write out their company name, the contact person's name, and their complete address.

Double-check that you're using their current business address and the right contact person for billing. This will help your invoice reach the right person and speed up payment.

Specify invoice details

Every invoice needs specific tracking information. Add a unique invoice number, the date you're sending it, and when payment is due. If your client gave you a purchase order number, include that too. These details make tracking payments and keeping records easier for you and your client.

List products or services

Now comes deciding what you'll need to include on your invoice. The customer should be able to understand exactly what they're being billed for, with no room for confusion. Create a clear list of your charges. Each item should include:

A clear description of the product or service
The quantity or number of hours spent
The price per item or rate
The total amount for each item

Specify payment terms

Tell your client exactly how and when to pay you. Include:

The payment methods you accept
When the payment is due
Any late payment fees
Early payment discounts (if you offer them)
Your bank details or where to send the payment

Review and finalize

Take a final look at your invoice before sending it. Ensure all names and addresses are correct, your calculations add up, and your payment terms are clear.

Check that you've included all your contact information and verify the correct invoice number and dates. This last review helps avoid payment delays and prevents awkward follow-up emails to fix mistakes. Regular invoice reviews are also valuable for setting goals around payment collection times to improve your billing efficiency.

Create a free invoice in Confluence

Improve your invoicing process by bringing it into a shared digital workspace. Confluence helps your team build and manage invoices for more effective project collaboration, keeping all your billing documents, payment records, and client information organized.

With Confluence's built-in tools, you can create professional invoices quickly. Confluence pages allow your team to work on invoices together in real-time. Discuss payment terms directly on the page, leave in-line comments, and tag teammates to ensure everyone stays aligned.

Use tables to build clear, calculated billing statements and databases to track payment status and client details, visualize your data, and keep knowledge in sync. Confluence also makes linking related materials like contracts or expense reports simple, so your invoicing stays consistent and well-organized.

Once you’ve built a professional invoice template, save and share it to speed up your billing process. With Confluence, you’ll centralize knowledge, improve cross-functional team collaboration, and ensure your invoicing is always up-to-date and efficient.

Make an invoice template in Confluence for free

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