Was ist ein Projektmanager? Zuständigkeiten und Best Practices erklärt

Aufgaben des Projektmanagers

PMs koordinieren eine Vielzahl von Kernaufgaben, um ein Projekt durch Hindernisse und Änderungen zu führen. Das Bewältigen jedes dieser Bereiche trägt zu einer reibungsloseren Erfahrung sowohl aus der Sicht der Teammitglieder als auch der Stakeholder bei:

• Projektplanung: PMs starten die Planung und definieren klar den Umfang, die Ziele und Vorgaben des Projekts. Sie entwickeln detaillierte Pläne, in denen Aufgaben, Ressourcen, Zeitleisten und Ergebnisse skizziert werden, und schaffen so eine solide Grundlage für die Projektausführung.
• Teamkoordination: Projektmanager stellen Projektteams zusammen und leiten sie. Sie weisen Aufgaben auf der Grundlage der Fähigkeiten und Erfahrungen der Teammitglieder zu. PMs konzentrieren und vereinheitlichen die Anstrengungen des Teams, indem sie die Zusammenarbeit fördern, Konflikte lösen und effektive Teammeetings leiten.
• Risikomanagement: PMs identifizieren potenzielle Risiken frühzeitig, analysieren die möglichen Auswirkungen und entwickeln Strategien zur Minderung. Dieser proaktive Ansatz minimiert Störungen des Zeitplans, der Qualität und des Budgets des Projekts.
• Budgetkontrolle: PMs schätzen die Kosten, legen Budgets fest, verfolgen die Ausgaben nach und passen sie bei Bedarf an, um das Projekt in den finanziellen Grenzen zu halten und gleichzeitig steuerlich effizient zu wirtschaften.
• Kundenkommunikation: Sie pflegen eine offene und transparente Kommunikation mit Kunden und Stakeholdern. PMs informieren, beantworten Anfragen und nutzen Feedback, um den Projektumfang anzupassen und die Erwartungen der Kunden zu erfüllen oder zu übertreffen.
• Aufrechterhaltung der Qualitätsstandards: PMs implementieren Prozesse zur Qualitätskontrolle, damit die Ergebnisse den vereinbarten Standards entsprechen und die Kundenanforderungen erfüllt werden. Das trägt zur Aufrechterhaltung der Projektintegrität bei.

Managing stress as a project manager

Project managers often work under tight deadlines and high pressure, leading to stress and burnout. It’s essential to adopt strategies that promote well-being and efficiency. Here are some tips for managing stress as a project manager:

• Prioritize tasks: First, focus on the most critical tasks to address essential project elements promptly. This helps manage projects more effectively and reduces the feeling of being overwhelmed.
• Delegate tasks: Assign tasks to team members based on their skills and expertise. Delegating lightens your workload, empowers your team, and fosters collaboration.
• Take regular breaks: Incorporate breaks into your daily routine to recharge and maintain productivity. Practicing self-care is crucial for sustaining long-term performance.
• Communicate effectively: Maintain open lines of communication with your project team and stakeholders. Clear communication helps identify and address issues early, preventing them from escalating.
• Use project management software: Leverage project management software to streamline tasks, track project progress, and improve efficiency. Jira can help you stay organized and keep everyone on the same page.

• Monitor and control project progress: Monitor project progress to identify potential issues early on. A risk management plan can mitigate potential risks and keep the project on track.

By following these tips, project managers can reduce stress and improve their well-being while delivering successful projects and achieving their career goals. Effective stress management is crucial to being a successful project manager, ensuring personal and professional growth.

Best practices for project managers

Great PMs commit to applying best practices consistently across projects. They understand that good project management comes from a blend of skill, strategy, and continuous refinement. Here are some key best practices:

Prioritize clear communication

Clear communication keeps everyone moving in the same direction and places transparency and efficiency at the heart of the team's workflow. Encouraging open exchanges of ideas, progress updates, and concerns helps the team tackle obstacles head-on and propels the project forward. 

Create effective project plans

Well-structured project plans contain the following key elements:

• Scope: Define the project scope clearly. This helps prevent scope creep and ensures everyone understands the project boundaries.
• Goals and objectives: Establish what the project aims to achieve. Objectives should be specific, measurable, achievable, relevant, and time-bound.
• Milestones and timeline: Identify crucial milestones and create a timeline that outlines when each project phase should be completed.
• Resources: Detail necessary resources (people, budget, technology) and allocate them effectively. This includes identifying roles and responsibilities. 
• Risk management: Anticipate potential risks and strategize how to address them. This fosters a proactive approach to uncertainty management.
• Communication plan: Outline how you will handle communication within the project team and with stakeholders. This includes frequency, methods, and key points.

Use project management software

Using specialized project management software empowers PMs to excel in their roles. 

Project management software is a centralized hub for everything project-related, including plans, tasks, and resources. This simplifies outlining projects, distributing tasks, and tracking deadlines. Everyone stays in the loop, reducing mix-ups and enhancing teamwork.

Project management software also improves how teams communicate. Tools facilitate smoother updates, collaborative problem-solving, and efficient coordination, including commenting, file sharing, and simultaneous editing.

Jira revolutionizes project management by offering a suite of powerful tools designed to enhance collaboration and streamline workflows. It provides PMs with a centralized hub to plan, track, and manage every aspect of their projects, keeping teams aligned and efficient.

Jira’s Timelines, Lists, and Boards empower project managers to organize tasks visually, monitor progress, and make informed decisions. With Timelines, teams can map out key milestones and dependencies, ensuring projects stay on track. Lists offer a straightforward way to prioritize tasks and responsibilities, while Boards enable agile collaboration, making workflows transparent and adaptable.

Check out the Timelines view below.

Empower your team

An inspired and empowered team not only boosts productivity but also becomes a driving force behind project success. Effective PMs cultivate a positive work environment through various team management strategies, such as:

• Ensure each team member knows their role, expectations, and how their work contributes to the project’s success.
• Give team members the freedom to make decisions about their work. This builds trust and encourages innovation.
• Provide opportunities for team members to develop their skills and grow professionally. This can include training, workshops, or taking on new challenges within the project.
• Regularly acknowledge and celebrate achievements, both individually and as a team. 

• Create an environment where team members feel comfortable sharing their ideas, concerns, and feedback.

The growing demand for project manager jobs across various industries highlights the diverse skill sets required for these roles.

Effective project management with Jira

Jira streamlines project management by offering tools that foster collaboration, efficiency, and accountability. It is a comprehensive platform for teams to plan, track, and manage their projects in real-time, ensuring alignment and transparency throughout the project life cycle.

Jira’s standout features, such as Timelines, Lists, and Boards, are designed to simplify project management and drive team success:

• Timelines: Visualize your project schedule and dependencies at a glance. By mapping out key milestones and progress points, Timelines help PMs stay on track and meet critical deadlines.
• Lists: Keep tasks organized with customizable Lists, which clearly overview the team's priorities and responsibilities.
• Boards: Collaborate dynamically with boards that adapt to agile, Scrum, or Kanban workflows, making project updates and task tracking seamless.

Use free task tracking template

Project manager: Frequently asked questions

What does a project manager do on a daily basis?

PMs manage daily tasks, including monitoring project progress, discussing issues with stakeholders, tackling arising issues, and tweaking plans to keep the project on track with its goals.

What are project management methodologies?

Project management methodologies act as blueprints for navigating a project's life cycle. Agile and Scrum are great for fast-paced, iterative projects. Waterfall and Lean work better for projects with a defined sequence or a focus on minimizing waste.

Why is a project manager important?

A project manager is vital because they bridge a project's plan and execution. A PM's core role is to ensure that projects meet deadlines, stay within budget, and adhere to quality standards. Their expertise in managing timelines and resources prevents miscommunication and scope creep.

What is the difference between a program manager and a project manager?

A program manager oversees a group of related projects, focusing on long-term objectives and the overall impact on the company's goals. A project manager is responsible for the daily operations of a single project. They concentrate on meeting specific deadlines, budgets, and scope.